Schedule a visit

• We love company. We also love hiking, biking and eating out, so all visits must be arranged in advance and we will make sure to be around.

Your one and only

• You are exclusive. We will not have another event on your special weekend. Promise!

Weather

• It is considered good luck to have rain on your wedding day.  We can’t control the weather so it is important to have a backup plan.  Events at our venue are rain or shine.

Bonfire

• Sure! We have wood, matches and a guy to keep an eye. 

Start and finish

• Events, including set up and clean up, can not commence before 10am so we can have our coffee.
• Events  must conclude by 11pm before we turn into pumpkins. We respect our neighbors and want them to respect us, so no partying all night long.

Photos/videos

• We would love to add images from your event to our website. A discount may be available, so let’s talk.

Full ADA Accessibility

• Although many areas are flat and wheelchair accessible, it is a farm so please speak with us if you will need to make special accommodations.

Wedding Planner vs. DIY

• We recommend you work with a professional event planner for many reasons. The biggest being that this is your event and you don’t want the stress! Secondly, they are experts, they know what they are doing!

Event staff

• Please speak with your caterer to ensure you have appropriate folks to greet guests, prepare food, serve, clear, and ensure your event goes off without a hitch.
• An Adena representative will be onsite for your event to help point folks in the right direction, but can’t serve as event staff.
• Alcohol and bartenders - Celebrate, but be safe and smart.  We do not have a liquor license.  Your event planner or caterer can help you here.  
• Be legit!  A licensed bartender must serve all alcohol and only to guests 21 or older with proof of ID.

Tents

• The state of New York says that we can not have more than 99 guests in our barn. If you’re super popular, you will need to rent a tent.  
• Tents for ceremonies or receptions as part of your weather contingency plan are optional, but suggested. 

Food, linens and table settings 

• Caterers make awesome food, but we do not. We only provide an awesome venue.
• We have linens, dishes, utensils, glassware, etc. available to rent.

Fancy bathrooms

• We will provide standard portable restrooms. Upgrades are available for an additional cost. Those fancy toilet trucks with air conditioning, marble and the works are fantastic, but we don’t provide these deluxe versions in our standard packages.

The vendor list

• To help make your search easier,  we put together a list of pertinent businesses in our area. Some we have worked with, some we have not.  The is not a preferred list, so dot your I’s and cross your T’s when qualifying them.

Overnight accomodations

• There are lots of amazing places to spend the night in our area and we can share information about our favorite spots to camp, the perfect B&B for Aunt Martha, a chic boutique hotel for your city friends, or a huge house to rent for all your college besties.

Parking onsite

• Street parking - Sorry, the town strictly prohibits street parking.
• We have plenty of parking on site, but our parking lots are big grassy fields that are affected by weather. Unfortunately, we can’t guarantee the weather or whether our parking lots will be usable. Don’t worry, there is a solution!

Shuttles

• We have a large circular driveway perfect for drop-off and pick-up. There are several transportation services you can book to provide a lift to get your guests safely and easily to and from our venue.

Signage and wayfinding

• Which way do I go?  You should provide signage or other wayfinding assistance to direct guests on our property.
• You may also want to put up directional signs on public roads leading to our venue.  
• You must remove all signage the day after your event.

Security

• You’re going to get lots of gifts!  Please designate a gift area and ensure it is watched and safe. 
• Please do not bring any firearms.  If your uncle has a conceal and carry, this is not the time or place.
• Keep your guests in check, please don’t make us call the cops!

Childcare, pet care, and irresponsible guest care

• We are a family friendly venue. We love kids.  We have a couple ourselves so we know what a responsibility it is to be sure they are safe and have fun.  
• If you will need booster seats or high chairs for children, please check with your caterer.
• If you have furbabies, it is best to leave them at home.  If your pet is a must, let’s talk.
• If your frat brother wants to swim in the pond, please reel him in.  

Decorations

• Event planners live for decorating!  You are responsible for set-up and everything must be taken down the day after your event including any fasteners such as tape or tacks. If you want to make special decorating arrangements that may impact our venue, please talk to us in advance.
• Anything left from your event will be held for 24 hours.  After that time, any items left behind will be discarded or permanently displayed as your contribution to our venue.
• No rice, confetti, potpourri or glitter is allowed.  Only biodegradable throw aways (ex. flower petals, dried lavender, etc.) are permitted. 
• Candles can be used but we have some pretty specific language in our contract about them. We have a 200 year old wooden barn. Need we say more? LED candles are the way to go.

• We will hold a date for up to two weeks and then we release it unless we have a signed contract and downpayment.
• To book Adena Orchard & Vine for your event, a 50% downpayment is required with a signed contract to confirm your date. The full balance will be due six months before your event.
• Cancellation within 14 days of the effective date of the contract will result in a 100% refund of payments received.  
• Cancellation after 14 days of the effective date of the contract will result in a 100% forfeiture of the 50% downpayment and any other payments received.
• Payment in full must be received within six months of your event date.
• $1,500 security deposit will be required 60 day before the event.  This will be returned in full following your event if there is no damage and you clean-up your mess. 

Event insurance

• We have our own insurance, but you should CYA as well. Since you are on the line as hosts, we required you to obtain event insurance for no less than $2,000,000 in liability, listing Adena Orchard & Vine as the co-insured.
• Some often used options for wedding event insurance can be found at WEDSAFE.COM and EVENTHELPER.COM
• We require proof of general liability insurance covering property damage and personal injury caused by the vendor, its employees or sub-contractors from all external vendors.

Vendors

• A licensed catering company must serve food and alcoholic drinks for the event. The caterer must provide a full cooking and serving staff including at least one bartender if alcohol is being served. Proof of alcohol liability insurance must be provided. The caterer is responsible for the set-up, breakdown, and cleanup of the catered site. We ask that your caterer leave the catering areas the way they found them.
• Vendors must adhere to the terms of our policies and it is the client’s responsibility to share these policies with them in advance of the event.